How to Get the Most Out of an Online Board Meeting

An online board meeting is a video meeting that is attended by remote participants. Virtual meetings are designed to be more accessible for people who are unable to attend in person due to work commitments, health issues or time constraints.

Participating remotely can have a number advantages, such as cost savings on travel and reducing lost time due to scheduling conflicts. There are some differences between a virtual and an in-person gathering that can affect the effectiveness of the discussion.

It can be hard to recognize visual cues like facial expressions and body language when you’re not in the same room as other participants. This can decrease the level of engagement in meetings that are online, especially when board directors are unfamiliar with the technology or have trouble using it.

One solution is to use a whiteboard-like feature of the boardroom software to encourage participants to take part and collaborate. Another option is recording the meeting, so that board members who cannot attend the meeting can read the minutes afterwards. Recordings can also be useful to share with new board members.

Before the call gets underway it is essential to run through the technology. This will ensure that everyone can hear and see clearly. Examining things like updates to software on computers, camera quality and the settings for microphones can help to avoid any issues that might occur during the meeting. It’s a good idea to have each participant muted their phones when they are not speaking, so that they can block out any background disturbances or noises.